Computer Question: How to export Outlook 2007 data to another computer?

Self ^ | May 16, 2010 | Blessu

[blessu]

I've been trying for weeks to EXPORT or SYNCRONIZE all my Outlook 2007 data from one Vista computer to another.

Not just contacts, but EVERYTHING, including, calendar, to do list, settings, fonts, and signatures.

Help! I'm just about brain dead trying to do this... it shouldn't be so complicated!

Rick

[ilgipper]

typically, i have just done the Export to a .pst file. Then copy the file to a new computer and open or import. This should work seamlessly, including calendar, tasks and emails.

[Jet Jaguar]

tech help.

[FredZarguna]

If you're trying to copy from Outlook to Outlook on another computer or account, just do: File + Export, and save it somewhere you can remember. Grab the file, open Outlook on the target computer or account, do File + Import + From another program or file.

Pay attention to the options in the wizard that follows. If you just want everything, then select the option from the wizard to import into the same folder in the target.

You will need to move accounts by hand.

If you want the cached name/nicknames list that isn't part of contacts, you will also need the .NK2 file. There is a k-base article on how to do that here: http://support.microsoft.com/kb/287623.

[Dan Nunn]

Agree with #2. PST file export is the way to get all your info from one PC to another.

[Malsua]

Use windows Easy transfer. Put in your Vista disk, autostart it, on the menu pick other tasks. Follow the prompts..stuff the data into a folder and copy the folder over to the new computer and run the wizard again on the new machine to inport. You could even map a drive across the network and dump the exported data directly onto the new machine.

You can choose what to transfer...if you pick just the outlook stuff, it’ll do the entire thing.

Exporting can work too but you have to be a bit more thorough.

[blessu]

Okay, I posted the original question, but the answers so far do not export all the SETTINGS AND SIGNATURES AND SCREEN/FONT SETTINGS.

Anyone know how to do this?

Rick

[meyer]

And for a more complicated twist, how do I copy my address/contact information from Outlook to my netbook, which has neither Outlook nor Outlook Express (which apparently does not exist any more)? Or is that even possible?

[Dan Nunn]

How do I back up my signatures?

Import or export a set of rules

As far as I know, there isn't a way (or an easy way) to transfer general Office/Outlook settings.

[Dan Nunn]

Windows Mail is the new Outlook Express, and should come with Windows 7.

You can export your data in a myriad of different formats, including even CSV for working with in a spreadsheet program, etc...

[time4good]

Are you pulling from an Exchange Server? That’s normally stored on the server, although an offline cache file (ost) could exist. IMAP4 accounts also store on the server. If you are pulling from a POP3 login (click on Tools/Account Settings) then the default location for the Outlook.pst file is buried down in the unseen directories in your user area. The clickable places I mention above will display in the bottom window the path of the pst. Go there and copy off the .pst file.
You will have to add the email accounts to the other computer.

[blessu]

Okay everyone, listen up!

I’m the original poster, and I’m not a computer expert. I am an ordinary person with a simple question. I don’t want any more irrelevant posts about Windows 7, Outlook Express, Exchange, networks, etc. — please READ the original question, and give me a SIMPLE answer!

Hello? Bueller? Anyone?

Rick

[driftdiver]

For email create a personal folder and move the mail into it. This will be on a local drive. You can also copy your pst file over to the new computer and it should have your email. Do a search for *.pst. Make sure the emails are on the new PC before deleting the old one.

For contacts go to file > import export and export your contacts into a file. You can then move the files over to new computer. Through bad experiences I’ve found it best to make back up copies of the contacts and mail folders on occasion. If its stored locally you can lose it all through a hard drive failure.

[Prospero]

If the export is to another client, other than Outlook, the work can be accomplished by exporting to a csv text file or some intermediary program, even Excel or Access.

[mazda77]

http://www.sync2.com/

[databoss]

Gmail...

[meyer]

Thanks, Dan. I’ll have to dig into it a bit. I don’t like Windows Mail nearly as well as I like Outlook. I guess 10 years of habit is hard to break....

No Excel on this computer either - it’s MS Works, which really is fine. I have plans to get a REAL laptop in the near future, but I really don’t want to spend unnecessarily in today’s economy. A good laptop equals a lot of meals.

[time4good]

Rick, Ok, what I posted was totally relevant. Listen and learn: Outlook stores your data in one of two places, on a server somewhere or in a file on your computer. This file ends with the 'file extension' (i.e., a '.' and 3 characters) ending in '.pst'. I told you exactly how to check where it is stored -> Click on Tools and then Account settings and read at the bottom. Then we can go from there. If you are using the mode of Outlook most companies configure it as, i.e., Exchange Server, then your email/contacts/etc is NOT on your computer and we'd have to copy it to your computer.

I'm going to bite my tongue and spare you an equal amount of sarcasm you gave, knowing you are frustrated.

A simple alternative, and right to the point, is to trust one of us IT guys to use something like TeamViewer (free screen sharing) and walk you through it. It would take me about 3 minutes to do that.

[Ramius]

Windows Easy Transfer is the answer you want. It will do what you want to do and it’s seriously easy to use, and works well.

Instructions are here:

http://support.microsoft.com/kb/928634

[Ramius]

You can also use WET to move your “docs” folder, pics, favorites... everything, but it’ll move your Outlook profile and all your stuff.

[Dan Nunn]

If you are going to get a real laptop in the near future, then here's what I recommend:

Microsoft 2010 Beta. It's a free download with a time bomb that will expire in the future when the released product comes out. When that happens, they will most likely have a 60 day trial of the non-beta that you can download.

Viola, you have Office freely and legally for the next few months, if that's as much time as you need.

[OCC]

Does TeamViewer work on Win7? I have been looking for an alternative to Netmeeting.

[time4good]

Yes. Just used it the other day for the first time on Win7. Having worked with a free Citrix GoToMeeting for a few years and then having to look for an alternative, I was disappointed with LogMeIn in assist mode. Guy at work just the other day had me use TeamViewer and I was pleasantly surprised. On Win7

[Bloody Sam Roberts]

...please READ the original question, and give me a SIMPLE answer!

I can understand your frustration but this is really not the way to go about getting an answer from people on FR who have no reason or vested interest in giving you an answer in the first place.

Try a search engine and do some research before coming here and getting all snippy about it.

[OCC]

Awesome, thanks! Will try this week as I am now on Win7 and my customers are are all on XP.

[Cribb]

"Belkin" produces a "Easy Transfer Cable," with CD that you can buy at Lowe's.

[Cribb]

Re: "Belkin" produces a "Easy Transfer Cable," with CD that you can buy at Lowe's.

That should read "Office Depot."

Sorry, was just looking at Lowe's for some stuff fot the house. Mea culpa!

[tophat9000]

OK simple question you have Outlook 2007 on your old computer ... do you have Outlook 2007 on you new computer?

If you have Outlook on both then it easy to do by.pst file...

but if you trying to take data out/export of Outlook 2007 on your old computer and import it in to a different mail program on your new computer... that another ballgame....

So are you exporting data from one copy of Outlook and importing in to Outlook on another computer?

[tophat9000]

OK blessu Easy Transfer is NOT way to do this for two reason...

Easy Transfer will trafer data beween the same program on two diffrent system

So BOTH would need to have Outlook on them to have any hope of Easy Transfer working for your Outlook data

And If you do have Outlook on both the old and new system...then doing a .pst export and import of the Outlook data is safer and faster

Easy Transfer will bite you in the butt about 1 out 10 times and even if it goes smooth I had it twist up Outlook files

I'm a computer tech and network engineer since 1980...Ive done this a few times;>

[Captain Beyond]

bflr