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Conferences and Town Hall Meetings: Official US Congress Rules (Committee on Standards)
Committee On Standards Of Official Conduct, U.S. Congress (re: Town Halls) ^ | 10 August 2009 | Committee on Standards of Official Conduct, US Congress

Posted on 08/09/2009 7:46:14 PM PDT by AmericanInTokyo

These are the ethics guidelines which govern United States Congressional behavior with respect to town hall meetings, holding them while gain support from any partisan or issue-related policy group, what they can and cannot do or spend, etc. Your elected Congressperson, whether Democrat, Republican or Indepdent, must adhere to these.

This is for the super researchers and legal minds here on FR; have at it and "Eagles Up!"

At first glance, it appears some of the recent tactics Democrats are engaging in to avoid the "angry mobs" and limit participation, or stack gatherings, could well be defacto or dejure Congressional Violations, subjecting them to punishment.

TOPICS: Constitution/Conservatism; Front Page News; Government; News/Current Events
KEYWORDS: 111th; angrymob; democrats; healthcare; liberalfascism; obamacare; readthebill; recess; socializedmedicine; townhall; townhalls; unionthugs
Conferences and Town Hall Meetings

Members may participate in conferences and town hall meetings in a variety of ways. They may plan official conferences or town hall meetings that are arranged, promoted, and put on entirely or almost entirely using official allowances.11 Alternatively, they may hold town hall meetings as political events, organized and funded by their campaigns. No official resources, including the frank and official staff time, may be used in support of such political gatherings. Generally, it is up to the Member arranging the event to determine whether a particular meeting is official or political in nature.12 With regard to Member-sponsored events, as a general rule no outside assistance may be accepted. Underlying this guidance is House Rule 24, which as previously discussed prohibits the acceptance of a private subsidy for official House business. This provision applies to all official House business, including events sponsored – that is, organized and conducted – by any House office. Further elaboration on House Rule 24 is provided below and in Chapter 9 on official allowances.

While Members may not “co-sponsor” or hold joint events with private entities, they may cooperate in private events by, for example, speaking, serving as honorary chairs, and even signing letters of invitation on behalf of private groups, provided the identity of the actual host is made clear. The rules concerning Member involvement in events sponsored by outside organizations are discussed in the next section.

Applicability of House Rule 24 to Events Sponsored by a House Office With regard to events sponsored by a House office, the effect of House Rule 24 is generally to prohibit House Members and staff from accepting, in connection with any such event, any financial support, goods, or in-kind services having monetary value from any private individual or organization. Accordingly, an event sponsored by a House office:

May not include a meal or any other refreshments that are paid for by a private organization or individual; May not be planned or organized, in whole or in part, by a private organization or individual; and May not take place on private property unless the sponsoring office pays fair value for its use, or unless one of the limited exceptions described below applies. The rule applies to House office-sponsored events that take place in Washington, D.C., as well as those that take place in a Member’s congressional district or elsewhere. The intent of the rule is that events sponsored by a House office will be scheduled, organized, and conducted by House Members and staff, using House funds and resources (with limited exceptions that are described in this section). Of course, the funds and resources of Member offices and of committees must be used consistent with the rules set forth in, respectively, the Members’ Handbook and the Committees’ Handbook issued by the Committee on House Administration. When any question arises as to whether a proposed use of Member or committee allowances would be permissible, the Committee on House Administration should be contacted for guidance. There are several additional points Members and staff should bear in mind regarding House Rule 24 as they consider holding conferences, meetings, briefings, or other events, as follows.

In-Kind Support From Federal, State, or Local Governmental Entities. The rule prohibits only the private subsidy of official House business. Accordingly, as a general matter, Members and staff may accept any kind of in-kind support for office-sponsored events that a federal, state, or local governmental entity offers to provide.13 This includes support from public colleges and universities.

For example, if a community college in a Member’s district offers to provide use of its auditorium for the Member’s town hall meeting without charge, the offer may be accepted. In addition, when a House office is sponsoring an event on a particular subject – such as paying for college costs, retirement planning, or public health issues – government agencies with responsibilities in that area may offer to provide various kinds of assistance. Such assistance may also be accepted.

Appearance of Private Organizations and Individuals as Guests at an Official Event. House offices sometimes plan to have a representative of a private organization or other individual appear and make a presentation at an official event. For example, at a town hall meeting on home buying, the sponsoring House office may wish to have presentations from government officials whose agencies provide assistance for home purchasing and representatives of private businesses in that field. Such presentations at an event sponsored by a House office, as well as the distribution of appropriate informational materials by such private organizations, do not violate House Rule 24. Indeed, events such as a government procurement fair sponsored by a Member’s office inherently involve private businesses setting up booths and providing information to participants.

However, when a private organization will be making a presentation at an official event, it should be clearly understood that the organization is merely a guest of the sponsoring office, and the office retains full control over the program for the event. It should also be clearly understood that the purpose of that organization’s presence is limited to providing information on a congressionally-related subject. Thus, private businesses that appear at an official event are not authorized to enter into any commercial transactions or sign up clients while there, and membership organizations are not authorized to sign up new members or solicit funds. Any printed materials that a private organization distributes at an official event must comply with these same limitations. In addition, any reference to such an organization that is made in materials that the congressional office prints to promote the event (such as a mailing or a leaflet) must comply with the rules of the Committee on House Administration and the Franking Commission.

A private organization or individual may incur travel expenses in attending an event sponsored by a House office. Consistent with the above guidance, there is no violation of House Rule 24 if the invited organizations or individuals pay their own travel expenses to the event, or arrange – without any involvement of House Members or staff – for others to pay their travel expenses. In addition, a Member may use campaign funds to pay such travel expenses. See Chapter 4 on campaign activity.

Benefits That a Private Organization Routinely Offers Without Charge. A Member does not violate House Rule 24 by accepting from a private organization, for an official event, a benefit that the organization routinely offers without charge to similarly situated persons. For example, if a private organization that owns a meeting room routinely makes that room available without charge to any nonprofit or governmental entity that wants to use it, a House office does not violate the rule in using that room without charge.14 Before accepting a benefit under this exception, a House office should carefully verify (if possible, in writing) that the policy of the particular private organization is indeed routinely to offer that benefit without charge.

As another example, Members sometimes wish to sponsor a “health fair” or similar event in their congressional district where they offer, for example, blood pressure, cholesterol, or diabetes screening tests. In some communities, hospitals or other organizations may routinely offer such tests without charge at a range of community events. A Member may, consistent with the rule, allow such an organization to provide such free tests at a health fair sponsored by the Member’s congressional office. However, this is the only circumstance in which a private organization may provide a health test or screening at such an event. If an organization does not have a clearly established policy of routinely offering free tests at community events – including events sponsored by persons other than a Member – then a Member may not accept the organization’s offer to provide free testing at the Member’s event.

Charging a Registration Fee to Event Participants. A House office may, consistent with House Rule 24, charge a registration fee to attendees at an event it is sponsoring for the purpose of defraying the costs of food, beverages, and printed materials that are provided to the attendees.15 These are the only expenses that may be covered by the registration fee. The Committee’s guidance should be sought before charging a registration fee to cover other types of expenses.

When an office wishes to defray those costs in this manner, the registration fee must be calculated to cover those costs without generating a surplus, and the Member should establish a temporary, non-interest-bearing account to hold the fees collected. If a surplus is generated inadvertently, the excess funds must be either refunded on a prorata basis to the participants, or donated to charity. Instead of establishing an account, a Member may direct the participants to send the fee directly to the entity that will be providing the food and beverages, but the fees should not be collected by any private third party.

If a Member holds such an event on a regular basis, the Member may maintain a bank account with just enough funds from any surplus to cover bank charges and fees. Doing so would avoid the multiple costs that would be incurred in closing and re-opening accounts. However, maintenance of such an account at more than a minimum level would be impermissible. Thus, any surplus from an event beyond that necessary to keep the account open should be promptly refunded or donated to charity.

With the availability of these alternatives for the sponsorship of events, it is very important that Members decide early in the planning process what the nature of the event will be, and that they and their staff follow the rules applicable to the chosen alternative. The Standards Committee’s staff is available to consult with Members and staff from the start of their planning process for the purpose of advising on permissible activities under the rules.


11 The use of funds from a Member’s principal campaign in support of an official event is discussed in Chapter 4.

12 See Advisory Opinion No. 6, supra note 2.

13 See Advisory Opinion No. 6, supra note 9.

14 The policy underlying this principle is that “the occasional use of privately owned meeting space where no other appropriate public accommodations are reasonably available for meeting constituents does not fall within the proscriptions of [House Rule 24].” Advisory Opinion No. 6, supra note 9. This policy applies primarily when a Member wishes to have an event for constituents who live in a remote and lightly populated area of the congressional district.

15 House Select Comm. on Ethics, Final Report, H. Rep. 95-1837, 95th Cong., 2d Sess., at 25 (1979).

1 posted on 08/09/2009 7:46:14 PM PDT by AmericanInTokyo
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To: AmericanInTokyo

For later.

2 posted on 08/09/2009 8:00:14 PM PDT by Salvation (With God all things are possible.)
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To: AmericanInTokyo
Just sent a copy of Conferences and Town Hall Meetings to
3 posted on 08/09/2009 8:08:49 PM PDT by YHAOS
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To: AmericanInTokyo


4 posted on 08/09/2009 8:15:02 PM PDT by NonLinear (If your outgo exceeds your income, then your upkeep will be your downfall.)
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To: Salvation; All
Brainstorm here. One Tactic:

"Radar Screen" Calls by Freepers to suspect, hiding Democrat Congressman.


1) Call should be placed to their DISTRICT OFFICE (that way you don't need to call long distance to D.C.).

2) Be polite.

3) Specifically ask for their "District Deputy" or "Chief of Staff" or "Legal Counsel". (Best to research and get their specific name and ask using their name.)

4) Ask this person one you get him or oher if they would e-mail or fax or mail you the "US Congress Rules Under Ethics Committee Governing the Conduct of Town Halls By Congressmen".

5) Say nothing more. Be real silent after that. Use silence as a weapon. It will drive them nuts. Closely politely, ask that they mail you the materials. (And of course, then be a good Freeper and report the results of your phone call here on FR).

Believe me, word of these calls will get back FAST to Capitol Hill that constituents in their District are putting this on the radar screen. This might in fact then prevent them from doing some of the things they are planning to avoid We, The People.

Of course another fun thing would be to say nothing to them, let them play their little games they are cooking up, infiltrate one of these staged meetings which they bill as "Town Hall" and on their Congress-alloted budget, see if they had any violations per the House Ethics Committee, get the goods on them if they did, and then get it to the newspapers and the Ethics Committee and get them in trouble.

At the end of the day, there is more than one way to skin a cat. (Apologies to cat lovers out there). We can't allow Congress to go to the dogs. This seems to be one thing we can do if they think they can start to shut these down and shut us out, and pack them with astroturf shills for their side.

5 posted on 08/09/2009 8:17:30 PM PDT by AmericanInTokyo (Saul Alinsky. Read. Quote. Memorize. Adopt. Open this wonderful can of whoop-a*s back in THEIR faces)
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To: AmericanInTokyo

Bump for later reading.

6 posted on 08/09/2009 8:42:00 PM PDT by voicereason (I Don't Need SEX...I Get Screwed By Democrats Everyday!!!)
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To: AmericanInTokyo

Thanks Tokyo for the good advice. I believe that the Whtie House intends to suspend the Constitution and do away with the Congress. Obowma likes the idea of congressmen and women breaching all their own ethics rules, to further undermine their relevance. He is going to enact this healthcare nationalization law without a congressional approval anyway, even if he has to do it by executive order. Within a year I expect the WH will have proposed to disband congress, rather than have elections, and will have shut down many other institutions and put them under control of the Czars, such as the soon to be defunct Federal Reserve. CIA will also go away and be replaced with an office of intelligence headed by a Czar. The coup is well under way, and countercoup protests are going to have no impact unless and until the military eventually supports the side of freedom.

7 posted on 08/09/2009 8:54:24 PM PDT by FlyingEagle
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To: AmericanInTokyo
I have an idea. If they are not going to have a real town hall meeting, why don't we arrange one ourselves and invite them? Call it "Read the 'Health Care' bill session." We have a copy of the House bill there and handout the highlights.

The problem is that we have to pay the rent for the room out of our pocket. Can we get a free announcement from local radio and TV stations?

8 posted on 08/10/2009 7:23:07 AM PDT by Isara
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