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Tech Help: What is the Best Way to Back Up MS Outlook files?

Posted on 11/04/2003 10:43:56 AM PST by Maceman

Any PRODUCTIVE recommendations?

And please, Mac Users and MS haters, please try to fight the impulse to tell me to stop using MS products. I know it's hard to resist an opportunity to bash MS. But I'm sure that if you put your whole mind to it, say a prayer, and grit your teeth, you can triumph over those evil urges.


TOPICS: Your Opinion/Questions
KEYWORDS: backup; msoutlook

1 posted on 11/04/2003 10:43:57 AM PST by Maceman
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To: Maceman
What are you trying to do, format then reinstall outlook on same drive?,or put it on a new drive?
2 posted on 11/04/2003 10:48:28 AM PST by JustAnAmerican
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To: Maceman
If you don't want to hear derisive comments regarding Microsoft products, why not post your query on a message board more appropriate than FreeRepublic. Like here for example.
3 posted on 11/04/2003 10:49:42 AM PST by SpaceBar
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To: JustAnAmerican
What are you trying to do, format then reinstall outlook on same drive?,or put it on a new drive?

I want to back them up on CD, like I do with all my other documents.

4 posted on 11/04/2003 10:52:20 AM PST by Maceman
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To: Maceman
There is a little add in from Microsoft here:

http://www.microsoft.com/downloads/details.aspx?displaylang=en&familyid=8b081f3a-b7d0-4b16-b8af-5a6322f4fd01

It creates a copy of your current outlook files as a separate *.pst file. It's title suggest it is for outlook 2003, but it works in other versions as well

5 posted on 11/04/2003 10:54:31 AM PST by dinasour
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To: Maceman
Export all folders to a PST file and save that file. At anytime in the future, you can import that data. -Shawne
6 posted on 11/04/2003 10:54:36 AM PST by milan
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To: Maceman
Use the ARCHIVE function to create a *.pst file. It will allow you to put that file anywhere you want, and then you can burn it onto a CD.
7 posted on 11/04/2003 10:54:47 AM PST by ElkGroveDan (Fighting for Freedom and Having Fun)
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To: Maceman
In Outlook, hit the "File" menu.

Choose "Import and Export".

Choose "Export to a file"

Choose "Personal Folder File (.pst)

Select that which you want backed up (I typically go all the wat to the top of the mailbox. I also check the "include subfolders" radio button)

Name and set a location for the backup file. I typically place it in c:\ or on the desktop, and name it backupMMDDYY.pst.

For options, I take the default "replace duplicates".

I then hit "Finish", and let it go to work.

FYI: NEVER let a .pst file get larger than 1.8 GB. They go irreretriably corrupt somewhere just under 2GB. . .
8 posted on 11/04/2003 10:56:09 AM PST by Salgak (don't mind me: the orbital mind control lasers are making me write this. . .)
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To: Maceman
In Outlook click "File" "Export" "Export to a file" and "Personal Folder File (*.pst). Next select folders and location of *.pst file. To restore data import from file, select pst file type.
If you are on a MS Exchange server just set your option to synchronize files when you exit Outlook, your files will be on your PC and the Exchange server.
9 posted on 11/04/2003 10:56:51 AM PST by Feckless
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To: Maceman; All
Cool, I was needing to know the same thing... been trying to transfer wifey's e-mail from one terminal on our home network to another.
10 posted on 11/04/2003 10:56:56 AM PST by Sloth ("I feel like I'm taking crazy pills!" -- Jacobim Mugatu, 'Zoolander')
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To: Maceman
Outlook Express folders are store with the extension dbx in the Outlook Express folder, I usually just search dbx to find the folder and the copy of paste to back-up, the dbx files can be stored on CDs. Also after I reinstall my computer, when I up-grade the motherboard, I just copy and paste the dbx files back into the Outlook Express folder and it seems to work fine.

But I don't know the extension for MS Outlook files are.

11 posted on 11/04/2003 10:58:45 AM PST by Paul C. Jesup
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To: Maceman
You could always use the Migration Wizard (migwiz). It will back up a bunch of different things, including Outlook files, letting you choose what to do.
12 posted on 11/04/2003 11:02:23 AM PST by Paradox (I dont believe in taglines, in fact, this tagline does not exist.)
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To: Maceman
I assume you're talking about Outlook, not Outlook Express. In Outlook mail files are kept in .pst type files. You can do a search, identify them and back them up before cleaning out your Deleted Items and Sent folders. You'll have to know or learn how to map .pst files in Outlook. Some people will have several .pst files due to their use of Personal Folders.

I recommend backing up .pst files to magnetic media such as a tape backup (expensive) or flash RAM (inexpensive). The latter can be done via a USB connection and a 'thumb' type drive so it's quite convenient. Just be sure to use a device with removable memory cards so they can be stored in an electrostatic bag off site. I would not recommend CDs. Most CDs degrade within 3 years.

Nowadays E-mail is business transactions and receipts so having a reliable long-term records is important imo.

13 posted on 11/04/2003 11:06:08 AM PST by Justa
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To: Maceman
Remember that if you want to see these emails later you will have to rent M$ software at what ever price they want later.

Mozilla solved this problem nicley for me.

14 posted on 11/04/2003 11:14:23 AM PST by paulk
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To: Maceman
What I usually do is make sure that Outlook is closed, then do a search for the *.pst file (probably the outlook.pst file)then copy that file over to another hard drive or a CD. There is also a backup procedure in Outlook to do it too. If you look under the Help file and search for Backup you will find the info. I just found it easier to do it the first way.
15 posted on 11/04/2003 11:21:29 AM PST by catsseyes
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To: Maceman
bfl
16 posted on 11/04/2003 11:50:33 AM PST by Steve1789
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To: Steve0113
Dare I ask what means "bfl"?
17 posted on 11/04/2003 11:56:35 AM PST by Maceman
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To: Maceman
Here at work we use NetBackup Professional from Veritas. Works fine.
18 posted on 11/04/2003 11:59:17 AM PST by americanSoul (Better to die on your feet, than live on your knees. Live Free or Die. I should be in New Hampshire.)
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To: Maceman
BFL
19 posted on 11/04/2003 12:05:05 PM PST by Fzob (Why does this tag line keep showing up?)
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To: Maceman
BFL
20 posted on 11/04/2003 12:05:06 PM PST by Fzob (Why does this tag line keep showing up?)
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To: Maceman
BFL
21 posted on 11/04/2003 12:05:06 PM PST by Fzob (Why does this tag line keep showing up?)
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To: Justa
I would not recommend CDs. Most CDs degrade within 3 years.

Could you please elaborate on this?
We have this discussion about once a year and I have not seen any recently.

All media deteriorate, but CDs are so ubiquitous now and people rely on the writeable ones so much that is deserves a current discussion.

22 posted on 11/04/2003 4:34:51 PM PST by Publius6961 (40% of Californians are as dumb as a sack of rocks.)
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To: Maceman
Dare I ask what means "bfl"?

Sorry for being cryptic. It just means "bump for later", so I could find this thread when I got online tonight.

23 posted on 11/04/2003 5:48:05 PM PST by Steve1789
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To: Publius6961
people rely on the writeable ones so much that is deserves a current discussion.

Second the motion.

24 posted on 11/04/2003 6:05:00 PM PST by Steve1789
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